Your project is too important to leave its success up to chance. Remember what you learned at the last project post mortem? That if only you had spent a little more time up front in project definition and planning, you could have avoided those unfortunate missteps.
Perhaps one of the most important aspects of setting out a clear project plan is defining the role(s) each team member will play. The most common role is that of Project Manager. This is the person who is ultimately responsible for project success…who must confirm the business case and metrics for success, build a timeline, set stakeholder expectations and hold team members accountable for delivering a quality job on time and on budget. Most important projects have a clear project manager assigned to them.
Regardless of the type and even the scope of the project however, you will most likely need to assign the following underutilized responsibilities to ensure project success:
- Facilitator
This role manages stakeholder expectations by providing the two-way communication link between project team members and project stakeholders…keeping everyone apprised of progress and problems.
- Job Specialists
These are the people who have the special skills needed to accomplish specific project goals. They should be very clear on what is expected of them, when their contributions are needed and why they are an important member of the team.
- Scribe
Someone on the team needs to keep track of meetings, agendas, decisions made, action steps agreed upon, etc. This person provides critical transparency and accountability among project team members.
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